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Policy of work distribution between drug procurement team and meditech team

 The items delivered at medical store wether from MOH or supplier and it has being accepted and reviewed by assigned pharmacist in medical stores. –

The assigned pharmacist in medical stores will send an email to the secretary of drug and therapeutic committee including the following information:

1- name and description of the item. 2- quantity received 3- expiry date. – when the required quantity is received and the system processing is finalized, secretary of the drug and therapeutic committee shall send an email for all medical staff for their information and to update Ahmadi hospital formulary ( supervision and approval of the assigned senior pharmacist of drug procurement unit is required ).

– The secretary of drug and therapeutic committee shall send an email to meditech coordinator to his action and senior pharmacist, all pharmacy sites including attachment of Drug and therapeutic committe approval decision of item with it’s description if there is any updating rules criteria such as deleted of item or build up new item that ready to be announced.

Also, the secretary of Drug and therapeutic committee shall send an email for meditech coordinator to his action and senior pharmacist all pharmacy sites regarding updating prescribing criteria that would be restricted to specific doctors or open to all medical doctors or changing prescribing criteria including change unit of issue item, brand name change, manufacture of item change. – When meditech coordinate made the changes and assort everything in the system then senior‌‌‍‌‌‍‍‍‌‍‍‌‍‍‍‌‌‌‍ pharmacist of procurement should send an email to all concerned staff for their actions. – The assigned pharmacist of the item should inform the senior pharmacist of procurement unit before making agreement of updating rules criteria of item between meditech coordinator and senior pharmacist. Please read the previous examples emails that made by senior pharmacist to all concerned staff: 1- Dear meditech coordinator and senior pharmacist on all sites Please find the update information according to drug and therapeutic committee – the item name according to number of approval decision date of approval of item to be described by specialized doctors or all medial doctors. •Online hospital formulary team; – update the online hospital accordingly •Senior pharmacist please: ensure the availability of the new item at pharmacy sites •meditech coordinator please: show the new item on the system as per above. Another example email made by senior pharmacist which is amendment of unit item from Con. to Nos. that will reflect in consumption quantity and unite purchase value. Updating information of change item description: Unit of issue, Name of item. • meditech coordinator: update your record and system accordingly •senior pharmacist: – ensure availability of the item at pharmacy sites. – Update your staff for above mention •Drug procurement unit: – Update the renewal list of pharmaceutical agreement and confirm new estimated annual consumption and value. -Update drug list – Raise your future purchase requisitions/ orders with ne‌‌‍‌‌‍‍‍‌‍‍‌‍‍‍‌‌‌‍w ID of item.

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